Ten Commandments of Email Etiquette

Email_Eiquette

The world has changed into a more digitalized era, in which the use of technology has increased. The very mode through which we communicate has also changed and emails have now become increasingly popular. More and more persons are utilizing various messaging platforms to send emails, but while these are increasing, we must be mindful to follow through with correct email etiquette. The following article will look at ten important email etiquettes that we must all bear in mind as we use this platform to communicate. 

Commandment One: Include a clear and direct subject line. The purpose of the subject line is to tell the prospective reader what the content of the email is about and therefore a subject line should be clear and not vague. Keep in mind also that the subject line should not have the entire content of your email placed there. A clear and concrete subject is sufficient to inform the potential reader of the general essence of what the email contains. 

Commandment Two: Use a professional email address. An email address is a direct representation of an individual. Without seeing you personally or knowing anything else about you, many persons draw assumptions based on your email address. With that being said is it most beneficial to all parties involved if email addresses are kept professional. You can never go wrong with using your name. An email address says a thousand words, without you even opening your mouth. Allow your email address to speak volumes for you, by creating a professional one. 

Commandment Three: Choose an appropriate email salutation. In the virtual arena, we may not always be aware of the persons we are talking to or with. We, therefore, must be mindful of the salutations we use and ensure they are appropriately used. Refrain from using conversational salutations such as ‘hey’ or ‘what’s up’. Instead, use more professional salutations such as Good morning Mrs Brown or Good day Mr Campbell. A great salutation goes a far way and an inappropriate one might stop the potential reader from going any further, so let us get it right from the start. 

Commandment Four: Avoid the use of emojis and slangs. Leave the emojis and slangs for WhatsApp or other conversations with friends. When sending an email, the tone is more often than not professional and therefore the language utilized throughout must follow suit. With that being said emails are not the place for the excessive use of emojis and colloquial slangs. 

Commandment Five: Point your potential reader to attachments. Let your reader know that you have included an attachment in the email that you would like them to examine. If you attach documents, pictures, etc. without drawing their attention to it you run the risk of it being overlooked. Kindly then, ask your reader to see the document, etc. that you have attached below. 

Commandment Six: You don’t always need to reply to all. People don’t want to read messages from a number of persons that is not related or intended for them. Ensure you reply to the person or persons who directly sent the message and not to everyone on the entire email thread. 

Commandment Seven: Respond to emails in a timely manner. As stated earlier the world has been plunged into a digital era and therefore emails have become the means through which many persons and businesses communicate, therefore you must ensure that you respond to emails in a timely manner. Don’t leave emails sitting in your inbox for weeks, make a conservative effort to respond to emails within a 24-hour window. 

Commandment Eight: Read the email once more before sending. We are humans and we make mistakes unconsciously, therefore rereading your email before sending will not hurt you. Just read it once more before clicking and use the spell check option to ensure that the email is comprehensive and free from grammatical errors. After all, our aim is always to present well-read documents that will speak volumes on our behalf.

Commandment Nine: Keep the fonts simple. When sending out emails it is best to keep the fonts simple and readable. We do not want to turn away potential readers, because the font is too excessive and curly, making it hard for them to understand the content within the email. It is best to keep the font simple and use fonts that are easy to read such as Calibri or Times New Roman. Sometimes simplicity works to our advantage. 

Commandment Ten: Be careful of the content you include. In this global landscape, nothing is confidential, and therefore be mindful of the information you send across these messaging platforms. Always assume in your mind that other persons may read your email and with that being said write them accordingly. Leave nothing to chance and always be careful and mindful of the content that is disseminated. 

We all have to use emails whether we are students or working professionals and therefore we must have proper email etiquette that will allow our image to be represented well without persons even knowing us. 

 Minister Bartlett to Chair OAS Tourism Recovery W...
Sistas of D Ankh & Ma'at Sisterhood Present Drums ...
 

By accepting you will be accessing a service provided by a third-party external to https://caribnewsroom.com/

Subscribe

Latest Bloggers

Alethia Campbell
11 posts
Alethia Campbell is a second-year Integrated Ma...
Lou-Anique Hodges
10 posts
Lou-Anique Hodges is a 2nd year Integrated Mark...
Lee-Anna Webster
6 posts
Lee-Anna Webster has not set their biography yet
Kristen Francis
5 posts
Kristen Francis has not set their biography yet
Mark Purai
10 posts
Mark Purai has not set their biography yet

Calendar

Wait a minute, while we are rendering the calendar

Random Post

Mark Purai
26 April 2021
Travel & Tourism
         Building Your Real Estate Empire   Property ownership is probably the most common form of real estate investing, and many individuals are doing it already. Your ...
Sharon Parris Chambers
02 August 2021
Travel & Tourism
KINGSTON, Jamaica; July 28, 2021: Tourism Minister Hon. Edmund Bartlett and newly appointed Nigerian High Commissioner to Jamaica, Maureen Tamuno, share a special COVID-19 greeting as she paid a court...
Sharon Parris Chambers
09 October 2021
Travel & Tourism
Business
On October 7 and 9, the Prime Minister of the State of the African Diaspora will be invited to the Africa-France Summit to deliver a speech on Restitution. In this area, Dr Louis-Georges Tin and his p...
Alethia Campbell
25 July 2022
Travel & Tourism
If the question should be asked globally, “What comes to mind when you hear the term, ‘Caribbean’?”, the responses would most likely include ‘sun’, ‘sea, ‘beach’, white sand’, ‘fun’, ‘party’ and ‘food...
Travel & Tourism
The Food Hygiene Bureau in association with Wellness Tourism Network will host our 1st Webinar on Covid-19 Risk Management, Workplace Protection.  Please see below our meeting instructions.    Ma...
Health & Wellness
MESSAGE OF THE DAY:"It is time to access the vast information resources in your soul, which has been guarded by mind control and misinformation of the downpressors for millennia. It is a new day to re...
Theo Chambers
15 April 2021
Caribbean News
By Savanna Berhmann - USA Today WASHINGTON – Legislation to create a commission to study slavery reparations for Black Americans cleared a House committee Wednesday in a historic vote&n...
Social Media
The Prime Minister of the State of the African Diaspora (SOAD) is pleased to announce the nomination of two new Ministers of Government. The new Minister of Finance was already an Ambassador of SOAD. ...
Sharon Parris Chambers
11 August 2020
Travel & Tourism
As we all know, the travel world has changed considerably over the course of the past five months. Our experience is no different. Having traveled to Mexico in mid-June, visiting 13 resorts in seven d...
Lou-Anique Hodges
22 June 2022
Health & Wellness
Personal Development
We have all struggled with procrastination in one way or another, whether it is putting off important work or delaying simple tasks around the house. We are all guilty of it, we even try to compensate...
Theo Chambers
22 July 2020
Financial & Fintech
With the emergence of the subscription economy and in particular in the SaaS industry, we have come to distinguish 2 main business activities that contribute to the growth of a company: Hunting and Fa...
Sharon Parris Chambers
18 August 2022
Social Media
Business
Every year, August 17 marks the Marcus Garvey Day, which is one of the national days of the State of the African Diaspora (SOAD). This year, for this special occasion, Dr Julius Garvey, who is Marcus ...
Sharon Parris Chambers
07 October 2020
Travel & Tourism
MONTEGO BAY, Jamaica; October 6, 2020:  Minister Bartlett,  Careribnewsroom requests that you speak to the people regarding how the island enjoys "its highest booking rate in the region" whi...
Alethia Campbell
17 June 2022
Travel & Tourism
All it took was one quarantined pandemic for people to acknowledge their need for diversity regarding entertainment options. With stage shows, parties, and concerts being halted, the need arose to use...
Britany Forsythe
10 December 2020
Travel & Tourism
KINGSTON, Jamaica; December 09, 2020: Tourism Minister, Edmund Bartlett has been selected to chair a high-level Organization of American States (OAS) Working Group, which has been charged with th...
Social Media
The 25th May, 2022 marked World Africa Day 10th Year anniversary of the Heads of State and Government, Representatives of the AU, the West Indies, Latin and South America and varied represen...
Britany Forsythe
10 December 2020
Personal Development
The world has changed into a more digitalized era, in which the use of technology has increased. The very mode through which we communicate has also changed and emails have now become increasingly pop...
Sharon Parris Chambers
15 December 2020
Travel & Tourism
Accompong, St. Elizabeth (December 14, 2020).  January 6, 2021 will be the first time in 283 years that the Accompong Maroon Celebration will not be physically enjoyed by both Maroons and visitor...
Travel & Tourism
KINGSTON, Jamaica; March 8, 2021: Tourism Minister, Hon. Edmund Bartlett has outlined that the latest initiative by the Tourism Enhancement Fund (TEF), through its Tourism Linkages Network divisi...
Sharon Parris Chambers
03 December 2020
Travel & Tourism
KINGSTON, Jamaica; November 30, 2020:  Efforts by various government ministries and tourism partners to introduce robust COVID-19 health and safety protocols to facilitate the safe re-openin...
Theo Chambers
06 September 2020
Health & Wellness
Personal Development
Book: Theoism – Understanding the Universe Within Author: Theo Chambers Critic: Glenville Ashby, PhD Insightfully engaging is ‘Theoism,’ the latest work of Caribbean thinker Theo Chambers. Written in ...
Travel & Tourism
After Hollywood in the USA, Bollywood in Bombay, Nollywood in Nigeria, a new movie city will be created in Zambia, and it will be called Zollywood. The project was initiated by Dr Ngoma, CEO of Nation...
Lou-Anique Hodges
19 June 2022
Business
Personal Development
Over the last decade, the respective governments have pushed vision 2030. Which is to make Jamaica the place to live, work , raise families and do business. While this is an idyllic situation, little ...
Theo Chambers
03 September 2020
Personal Development
Do you know what you want to be or to do when you grow up?!!! “Umm, yes, no, I want to do a lot of things, I want to do everything as long as it makes me happy!” If you find yourself being uncertain o...